Module 6: Admin | SKOLA English in London

Module 6: Your Key Responsibilities & Weekly Rhythm at SKOLA

Hello Teachers!

Welcome to your go-to guide for the regular tasks and routines that are part of your teaching role at SKOLA. Staying on top of these helps everyone – our students get the best care and make great progress, and our school runs like a well-oiled machine! This module outlines what you need to do, when, and how.

1. Class Registers: Accurate and Timely Attendance Records

What it is: Keeping an accurate record of which students are in your lessons. This is vital for safety, student welfare, and administration.
Key Info:
- Take at the start of EVERY lesson.
- Morning registration is crucial – complete it before 09:15 AM.
- Use codes: P (Present), A (Absent), L (Late).
- Never leave blanks! If a student isn't there, mark 'A'. If they arrive, change 'A' to 'L'.
- The register also shows which students are leaving on Friday, their estimated level, and first language.
How to Complete This Task:

Access the Register: Log in to the SKOLA Google Drive and then search 'Week X RP/ GG Master 2025'. For example, 'Week 5 RP Master 2024'
Find Your Class: Select the correct class using the tabs at the bottom. For example, LL (London Leaders) Metropolitan (50-55).
Mark Attendance: For each student listed, select or enter 'P', 'A', or 'L'.
Update if Needed: If a student marked 'A' arrives later, promptly change their status to 'L'.
Save/Confirm: Google sheets automatically saves.
1. Internet Down? (Backup Plan): If the online system is unavailable (this is very rare), write down your students names on a piece of paper.

2. End-of-Course Certificates:

What it is: Preparing official certificates for students who are finishing their course at the end of the week.
Key Info:
- For students leaving your class(es) on any given Friday.
- Deadline (Regent's Park Groups - Explorers & Leaders): Submit to DoS by end of day Wednesday.
- Deadline (Gloucester Gate Groups - Wanderers & Discoverers): Submit to DoS by end of day Thursday.
How to Complete This Task:
1. Get Certificates: Obtain blank physical certificates from your DoS
2. Check Leaving List: Confirm with your DoS or the register which students from your class(es) are leaving that Friday.
3. Fill in Details Carefully: For each leaving student:
  - Write their full name (ensure spelling is 100% correct – check against the official register).
  - Fill in the course dates.
4. Signatures: Ensure the certificate is signed by you
5. Submit: Hand the completed physical certificates to your Director of Studies (DoS) by the specified deadline for your site.

3. End-of-Course Student Reports

What it is: Writing personalised reports for departing students, giving feedback on their progress and experience.
Key Info:
- For all students leaving your class at the end of the week.
- Deadline: Save reports by end of day Thursday.
- Your DoS may give you feedback on your reports.
How to Complete This Task:
1. Complete the Report using the information on your register
2. Students progress by +1 point for each week.
3. Special moment: this is your opportunity to share a special moment you have of your student.
4. Save Correctly:
  - Use a clear file name (e.g., StudentName_ClassName_Report_Date.docx) to your Google Classroom
  - Upload to the your by the end of day Thursday.

4. Weekly Progress & End-of-Course Assessments/Tests

What it is: Regularly checking student understanding and progress through short tests.
Key Info:
- Weekly Progress Test: For all students in your class(es).
- End-of-Course Test: Specifically for students leaving on Friday.
- Record results in the register and on tutorial forms.
- Give students feedback on their performance.
- Deadline: Save your test materials by end of day Thursday.
- Your DoS may give feedback on your tests.
How to Complete This Task:
1. Design Your Tests:
  - Refer to curriculum objectives (Module 4) and lesson planning principles (Module 5).
  - Create short, appropriate written or oral test items that assess what you've taught.
  - Ensure variety in question types if possible.
2. Administer the Tests:
  - Explain instructions clearly to students.
  - Ensure fair conditions for all students.
  - Manage time effectively during the test.
3. Mark Consistently:
  - Mark all students' work fairly and consistently.
4. Record Results:
  - Enter scores into the online class register
  - Also record results on students' individual tutorial forms in their Learning Journal
5. Give Student Feedback: Discuss test results with students (individually or as a group). Focus on what they did well and how they can improve.
6. Save Your Test Materials: By end of day Thursday, upload the final versions of your test questions/materials to the correct Google Drive folders.

5. Weekly Teacher Reflection

What it is: Taking time at the end of the week to think about your teaching, what worked, and what you can improve.
Key Info:
- Helps you plan even better lessons for next week.
- Deadline: Save your reflection by end of day Friday.
- Your DoS may review and discuss your reflections with you.
Think About Your Week:
1. Consider:
  - What lessons or activities went particularly well? Why?
  - What challenges did you or your students face?
  - How was student engagement and participation?
  - Did anything surprise you?
  - What key things did your students learn?
2. Complete the Reflection: Fill in the sections of the template thoughtfully and honestly.
3. Plan Ahead: Note down any ideas or adjustments these reflections give you for your teaching in the upcoming week.
4. Save Your Reflection: By end of day Friday, save your completed reflection document to the designated.

Any Questions?

Your Director of Studies (DoS) is your main point of contact for any questions about these responsibilities, deadlines, or how to access any of the resources mentioned. Don't hesitate to ask – we're here to help you succeed!

Home Page

End of Pre-Induction Button